Batch Management

With Examin8’s test generator, you can do more than just create question papers—you can also share online tests, worksheets, sample papers, study materials, and videos with your students. To enable this, simply create batches and add your students to them.

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Create Batch

To create a batch, go to the My Institute section, click Batches, and then select Add Batch. Schools can create section-wise batches such as VI-A, VI-B, VII-A, VII-B, and so on. Institutes can name batches based on subjects or schedules, for example, Maths Morning Batch or Science Evening Batch.

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Edit Batch Name

To edit a batch name, click on Manage Batch and scroll down to the Summary section. Then, click the Edit link to update the batch name.

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Delete Batch

To delete a batch, go to Manage Batch, scroll down to the Summary section, and click the Delete link. Before deleting the batch, ensure that all students have been removed from it.

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Student Management

In this section, you can add, remove, and assign students to batches. Once students are added to a batch in the Examin8 Test Generator, you can also track their performance and download their report cards.

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Add Students

There are three ways to add students to the batch.

1. With Email ID
2. With the Invite Link
3. With a CVS file (students in Bulk)

(A) Add students with Email ID: To add students with their email ID, there are two options: (i) You can use a student’s existing email ID, such as a Gmail address. If the email is already registered with us, you can simply select a batch and complete the process. If it is not registered, a form will appear allowing you to enter the student’s first name, last name, and a password of your choice to continue. Since this is a third-party email domain, you will not be able to reset the student’s password or edit their name—only the student can do that. (ii) We recommend adding students using dummy email IDs to protect their personal information and to retain the ability to reset passwords and edit student names whenever needed. To do this, choose a dummy email domain—preferably a short form of your institute’s name. For example, if your institute is Laksha Academy of Excellence, you can use lae.in as the domain, creating email IDs like [email protected] or [email protected]. Ensure that each email ID is unique. Using an admission number or another unique identifier is recommended, as multiple students may share the same name. Alternatively, you can differentiate emails as [email protected] and [email protected]. (B) Add students with the Invite Link: We have provided an invitation link within the batch. Just copy this link and share it with your students. Here are the steps:

1. The student will click on the link and register themselves with their mobile number, email ID or Gmail or Facebook ID.
2. On successful registration, they will get a message “Approval Pending”.
3. Now, you can go to Batch Management and click on the Students button.
4. Here, you will find all these pending requests for Approval under the Pending button.
5. Just approve the requests to add the students to the batch or reject them to discard. It is done.

(C) **Add students in Bulk with a CSV file: **If you are a school or coaching institute and are willing to add 100+ students in one go, you can share details on a CSV or Excel file. Our team will do it for you. Here is the format of this Excel file. Here, the email ID can be a dummy email ID, and the password can be any random 4–6 digit number. The Class should be a whole number between 1 and 12. For competitive exams like JEE or NEET, you can enter 12. The Batch Code can be copied from the batch page and is displayed below the batch name. Leave the Institute ID field blank—we will fill it in for you. Create this data in an Excel or CSV file and email it to [email protected].

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Remove Student

To remove a student, go to Batch Management and click the Student button. Select the student and then click Remove. Once a student is removed from a batch, they will no longer be able to log in to that batch. However, you can add the student again at any time in the future.

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Disable Student

If you do not want to remove a student permanently but only wish to temporarily restrict access to content or online tests, you can disable the student by clicking the Disable button on the same page. In this case, the student will still be able to log in to the batch, but the buttons for online tests and content access will remain inactive until the access is enabled again.

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Edit Student Name

If you have added students using a custom email domain and this feature is enabled in your Test Generator account, you can also edit the student’s name. To do this, go to Batch Management, click Students, and then select the Edit Name button below the student’s name to make the changes.

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Reset Student Password

On the same screen under Batch Management > Students, you will find an option on the middle right to reset a student’s password. Please note that the Reset Password option is available only if you are using a custom email domain and have requested us to enable this feature for your account. For example, this applies when students are added using a dummy email domain such as [email protected].

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Change Batch

If a batch has already been assigned to a student and you need to change it for any reason, go to Batch Management and click the Change Batch button next to the student’s name. You can also assign the same student to multiple batches if required.

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Assign Batch

If you have conducted online tests using direct links and some students joined your institute without being enrolled in a batch, you can find them under the Student tab in the My Institute section. On the Test Generator home page, scroll down to the My Institute block and click Students. On this page, click the Batch Not Assigned button to view the list of such students. Simply select a student and click the Assign Batch button to enroll them into a batch.

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Performance Analysis

When you go to Batch Management and click the Students icon, you will see two buttons below each student’s name: Performance and Report Card. The same analysis can also be accessed from the Overall Performance section in Batch Management.

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Report Card

The report card is the test-wise performance of the student. It shows the score of the student in individual tests attempted by the student.

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Performance

Here, Performance refers to the student’s topic-wise analysis. It is crucial to understand which topics a student is performing well in and which ones need improvement. This analysis provides deep insights into the student’s overall topic-level performance, based on all the tests attempted by him or her.

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Overall Performance

Consolidating both the Report Card (Test-wise Analysis) and the Performance (Topic-wise Analysis), we have an overall performance analysis inside Batch Management.